Last date to receive applications is Sunday, November 24, 2024

Job title: Administrative Associate/ Academic Advisor (Faculty of Natural Sciences)

Reports to:
Dean, Faculty of Natural Sciences

Supervising responsibility:
None

Position requirements:
Minimum Education and Experience:

•  14 years equivalent education with 5 years relevant work experience

• 16 years equivalent education with 2 years relevant work experience

•  18 years equivalent education with preferably some relevant experience

Skills:
• Strong command of English required
• Strong command of English required
• Demonstrated ability in use of productivity software (MS Office, email) required
• Familiarity with, or direct experience with student information systems desired
•  Prior experience in counseling, advising roles desired
•  Familiarity with undergraduate liberal arts education, and direct experience of Forman Christian College’s undergraduate program, strongly preferred
•  Superior organizational and multitasking skills; ability to work independently and in a team; and demonstrated client-service orientation

Job Purpose/Summary:

The Administrative Associate /Academic Adviser will serve as an administrative resource to the Chairperson of the named academic departments (Departments of Chemistry, Physics, and Pharmacy), reporting to the Dean of the Faculty of Natural Sciences. This person will also serve as a distributed Academic Adviser for undergraduates in these departments, reporting to the Head of the Academic Advising Center. On average, 80 percent of the workload is dedicated to the administrative Associate role, and 20 percent is dedicated to the Academic Adviser role. Specific duties include:

Responsibilities:

As Senior Administrative Associate:

•  Assist Chairpersons with scheduling appointments; brief Chairpersons on matters requiring their attention
•  Respond to telephone, email, and in-person inquiries; prepare correspondence as requested
•  Provide administrative support for operations, events, meetings, and conferences
•  Manage and maintain files and records; take minutes at faculty meetings as needed
•  Assist with departmental publications and journals
•  Provide assistance to MPhil students; arrange orientation session; schedule thesis defense
•  Other duties as assigned

As Academic Adviser:
•  Serve as distributed academic advising staff to assigned departments; serve as a resource to Faculty Advisers and support their role in advising Majors
•  Guide undergraduates with degree requirement planning, especially the General Education requirements
•  Troubleshoot issues and problems undergraduates are facing in their studies, and make referrals to other resource persons and offices
•  Participate in activities to guide undecided undergraduates; participate in degree audit process
•  Any other task assigned by the Supervisor

Please submit a cover letter, CV, background information form, three letters of reference, copies of academic certificates/degrees and experience certificates. All degrees must be from HEC-recognized educational institutions with no 3rd division in the entire academic career. Only shortlisted candidates will be contacted. Applications must be emailed to recruitments@fccollege.edu.pk. Please ensure that you fill out the background information form available on the job web page.

Please click here to access the Background Information Form. It is mandatory to fill out this form and send it with your application.

It is necessary to clearly mention the job title in the subject line of the email. Forman Christian College (A Chartered University) is an equal opportunity employer. Qualified candidates from minority communities, special needs individuals, and/or transgender persons are encouraged to apply.